THE US AUTISM ASSOCIATION WORLD CONFERENCE & EXPO
SPONSOR AND EXHIBITOR AGREEMENT FORM

 

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Sponsor & Advertising Agreement and Exhibitor Registration Application/Agreement
We/I understand that exhibit space assignments are based on the order in which reservations and full payments are received and are subject to change without notice. We/I agree to abide by all the requirements, restrictions, cancellation policies, and obligations noted in this Sponsor and Advertising Agreement of the US Autism Association, Inc., Inc. Annual World Conference and all legal requirements of the state of Utah. US Autism Association, Inc. reserves the right at its sole discretion to refuse any application based on US Autism Association, Inc. Policies and Guidelines.

By checking the We/I Agree box, We/I agree to all terms of the Sponsors and Advertising Agreement and Exhibitor's Registration Application/Agreement in sponsoring /exhibiting and/or advertising at the US Autism Association, Inc. Annual World Conference. By checking the We/I Agree box, We/I acknowledge that We/I have read and accept the rules and regulations contained in this application/agreement.


NAME: Key Contact Information (To whom confirmation and additional information should be sent):
COMPANY NAME:
Mailing Address:
City:
State/ Province:
Country
Zip code:
Telephone: Work
Telephone: Home
Telephone: Mobile
E-Mail Address (Applications without e-mail addresses will not be considered):
Retype E-Mail Address:


Exhibitor Packages (Premium, Gold, and Silver Sponsor Packages below)  
Bronze Sponsor includes Premium Exhibit. Includes four conference registration passes ($1000 value) and other amenities. More information below. $5500

Premium Exhibit: First time exhibitor, in premium location. Includes two conference registration passes ($500 value)

$1500
Premium Exhibit: Member or previous exhibitor in premium location. Includes two conference registration passes ($500 value) $1250
Standard Exhibit: First time exhibitor. Includes two conference registration passes ($500 value) $950
Standard Exhibit: Member or previous exhibitor. Includes two conference registration passes ($500 value) $850

Sponsor Packages  
Premium Sponsor $25,000
Gold Sponsor $15,000
Silver Sponsor $10,000
Bronze Sponsor (see above) $ 5,500

Other Conference Sponsor Opportunities  
The Conference Proceedings Manual is distributed to all conference attendees via a PDF file, as well as sent to over 35,000 viewers in the US Autism Association, Inc. WeeklyNews. Price includes standard exhibit booth, two full page color ads and 4 weeks advertising in WeeklyNews. $2400
Proceedings Manual inside Full page Color ad 7 x 10. $950
Proceedings Manual inside Half page Color ad 7 x 5.5. $700
Proceedings Manual inside Business Card size page Color ad 2.5 x 3.5. $250
Sponsor a refreshment break in the morning or afternoon. Bring more people into the exhibit area. Sponsor coffee breaks. We will have a sign with your logo on the tables in the exhibitor areas and mentions will be announced to the general session prior to the break. $2500
Sponsor a family. Scholarships are offered to parents in the sponsoring company name. These extra contributions from exhibitors will sponsor parents who are unable to pay the full conference registration fee. Click on the quantity to sponsor one person or more. (price per person) $250
Conference Tote Bag Insert $300
Note Paper Mouse Pad - Notebook $1700

NOTE: With the Premium, Gold, or Silver Sponsorship, the sponsor will receive recognition at the speakers dinner as a sponsor and invited to the dinner/reception having the opportunity to network with all the speakers attending the dinner.

Premium Sponsor - $25,000
This is our premium sponsorship package. The package includes:
Premier sponsor conference name (The US Autism Association, Inc. Annual World Conference presented by Your Company Name) on all conference materials including Conference Proceedings Manual, brochures, website, and newsletter
• 20' x 20' booth and banner recognition. ($10,800 value)
• Sponsor of one presenter with US Autism Association, Inc. approval
• Tote bag inserts (two 8 1/2” x 11” pieces per US Autism Association, Inc. approval; manufacturing of insert at sponsor’s expense) ($1,000 value)
• Daily mentions of company sponsorship during sessions
• Eight (8) complimentary full conference registrations ($2,000 value) • A 7.0” x 10.0” full page color ad in the Conference Proceedings Manual online PDF version ($950 value)
Nine month ad in US Autism Association, Inc. WeeklyNews that reaches over 35,000 viewers ($7200 value)
• Website recognition with link to your website
• Newsletter recognition with link to your website
• US Autism Association, Inc. lifetime membership
• Sponsor name and logo on projection screens

Gold Sponsor - $15,000
• 10' x 20' booth and banner recognition. ($8,100 value)
• Sponsor of one panelist with US Autism Association, Inc. approval
• Tote bag inserts (two 8 1/2” x 11” pieces per US Autism Association, Inc. approval; manufacturing of insert at sponsor’s expense) ($1,000 value)
• Daily mentions of company sponsorship during sessions
• Eight (8) complimentary full conference registrations ($2,000 value) • A 7.0” x 10.0” full page color ad in the Conference Proceedings Manual online PDF version ($950 value)
Seven month ad in US Autism Association, Inc. WeeklyNews that reaches over 35,000 viewers ($7200 value)
• Website recognition with link to your website
• Newsletter recognition with link to your website
• US Autism Association, Inc. lifetime membership
• Sponsor name and logo on projection screens

Silver Sponsor - $10,000
The Silver package includes:
•10' x 15' booth and banner recognition. ($6,750 value)
• Sponsor of one panelist with US Autism Association, Inc. approval
• One (1) Refreshment break sponsorship ($3,000 value)
• Tote bag inserts (one 8 1/2” x 11” piece per US Autism Association, Inc. approval; manufacturing of insert at sponsor’s expense) ($500 value)
• Daily mentions of company sponsorship during sessions
• Five (5) complimentary full conference registrations ($975 value)
• A 7.0” x 10.0” full page color ad in the Conference Proceedings Manual online PDF version ($950 value)
Five month ad in US Autism Association, Inc. WeeklyNews that reaches over 35,000 viewers ($5625 value)
• Website recognition with link to your website
• Newsletter recognition with link to your website
• US Autism Association, Inc. lifetime membership
• Sponsor name and logo on projection screens

Bronze Sponsor - $5,500
The Bronze package includes:
• 10' x 10' booth ($5,400 value)
• Tote bag insert (one 8 1/2” x 11” piece per US Autism Association, Inc. approval; manufacturing of insert at sponsor’s expense) ($500 value)
• Three (3) complimentary full conference registrations ($500 value) • Two month ad in US Autism Association, Inc. WeeklyNews that reaches over 50,000 viewers ($2200 value)
• A 7.0” x 10.0” full page color ad in the Conference Proceedings Manual online PDF version ($950 value)
• Website recognition with link to your website
• Newsletter recognition with link to your website

Conference Proceedings Manual Full Sponsorship - $2,400
• Conference Proceedings Manual online PDF version ($950 value)
Includes standard exhibit booth ($750 value)
• Any ad qualifies for a tote bag insert that is provided by the company and approved by US Autism Association, Inc..
• Two full page color ads are included with the sponsorship package • One month ad in US Autism Association, Inc. WeeklyNews that reaches over 35,000 viewers

Proceedings Manual inside Full page color ad - $950
Proceedings Manual inside Half page color ad - $700
Proceedings Manual inside Business Card size color ad - $250

Refreshment Break Sponsorship, one break - $2,500
Sponsor a refreshment break in the morning or afternoon. Bring more people into the exhibit area. Sponsor coffee breaks. A sign will be placed on the tables with your logo in the exhibitor areas and mentions will be announced to the general session prior to the break ("Your company name" is sponsoring the morning break and/or afternoon break and "we would like to thank them for sponsoring this break"). Company will be mentioned in the sponsorship section of the conference proceedings manual.

Conference Scholarship Fund Sponsor one person or more - $250
Sponsor a family. Scholarships are offered to parents in the sponsoring company name. These extra contributions from exhibitors will sponsor parents who are unable to pay the full conference registration fee.

Tote Bag Insert - $300. Place your company informational flyer (8 1/2 x 11) in the tote bag. (US Autism Association, Inc. approval; manufacturing of insert at sponsor’s expense).

Note Paper Mouse Pad – $1,700
This two-in-one mouse and note pad combination allows your customers to do many things at once while also spreading the word about your company. 700 pads.

Final Contract
Until accepted by US Autism Association, Inc., this Contract shall constitute only an application to sponsor/advertise by sponsor/advertiser. US Autism Association, Inc.'s acceptance of sponsor/advertiser application shall be evidenced by clicking on the submit button or (its signature on the document if printed and mailed to US Autism Association, Inc.), at which time this Agreement shall become binding.

Exhibitor Terms & Conditions
Acceptance of Exhibitors
Although your company may sign up as an exhibitor, US Autism Association, Inc. will review all products and it will be the sole discretion of US Autism Association, Inc. to determine whether your products or services exhibited will be accepted to exhibit for the conference. If your company is not accepted by US Autism Association, Inc., you will be notified immediately and you will receive a refund at that time. If you plan on exhibiting any medical device, these items will be reviewed by US Autism Association, Inc.. It is the sole discretion of US Autism Association, Inc. to accept or reject these items to be exhibited at the conference. All applications accepted by US Autism Association, Inc. are subject to the conditions and requirements contained in this agreement. All exhibit booths must remain open for the entire duration of the convention. Exceptions must be approved by US Autism Association, Inc. prior to the conference. Any exhibit space not occupied by 12 hours prior to the opening of the conference is also subject to reassignment or resale by US Autism Association, Inc., unless prior approval is obtained in writing from US Autism Association, Inc.. Electrical or other mechanical apparatus must be muffled for noise and positioned so as not to interfere with other exhibits. X-ray equipment may not be operated. Volatile or flammable oils, gasses, unprotected picture film, other explosive flammable matter or material, or any substance prohibited by City or State laws or insurance carriers are not permitted on the premises. Exhibitors must surrender space occupied by them in the same condition it was in at the commencement of occupation. Exhibitors or their representatives shall not injure or deface the walls, columns, floors or furniture of the exhibit facilities. All property destroyed or damaged by the exhibitor must be replaced in its original condition by the exhibitor at his or her own expense. The exhibitor shall be liable for all property damaged.

Liability

Insurance and liability are the full and sole responsibility of the exhibitor. Proof of liability insurance is required from all exhibitors if requested by either US Autism Association, Inc. or the Hotel or /Conference Center. Neither the US Autism Association, Inc., Inc., nor any of its officers, employees or representatives, nor the owners, employees or representatives of The Hotel shall be responsible for injury, loss or damage that may occur to exhibitor’s property prior to, during, or subsequent to the exhibition period, provided such injury, loss, or damage is not caused by the negligence or willful act of one or more of the aforementioned parties. The Hotel and US Autism Association, Inc., Inc. will exercise reasonable care for the protection of the exhibitor's materials and displays. Hotel security personnel may monitor the exhibit area during the hours the exhibit is not open to the public; but this precaution shall not be construed to be in any way an assumption of obligation or duty by the US Autism Association, Inc., Inc. with respect to the protection of the property of the exhibitors. Exhibitors, by accepting space and making application for space, acknowledge the above terms and expressly release US Autism Association, Inc., Inc. from any and all claims for such loss, damage or injury. US Autism Association, Inc., Inc. will not be liable for the fulfillment of this agreement due to any of the following causes: by reason of the building being destroyed by fire, acts of God, strikes, the authority of law, or for any other causes beyond US Autism Association, Inc.’s control.

Advertising
All advertisements are accepted and published on the representation of the advertiser and its agency that they are authorized to publish the entire contents thereof and that, to the best of their knowledge and belief, all statements made therein are true. The advertiser and the agency agree to hold the publisher harmless from any and all claims arising out of advertising published. Publication of articles, announcements, or acceptance of advertisements by US Autism Association, Inc., Inc. does not imply endorsement by US Autism Association, Inc.. US Autism Association, Inc. reserves the right to reject any advertisement or copy that US Autism Association, Inc., for any reason, deems unsuitable for publication in any association publication.

Marketing of conference
Exhibitor shall vigorously promote this event through its customer base and other resources.
All pre-conference marketing and promotion is at the discretion of US Autism Association, Inc., Inc.

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